International Group-order Guide
A reliable group clothing order needs one source of truth. Sizes in a chat, names in an email and artwork in a separate folder are easy to mix up when several people are organising the order. Use this checklist to collect the information, name the decision-makers and freeze one approved version.
This guide covers the organiser's work. For the overall sequence from enquiry to production and delivery, read how custom clothing orders work.
Choose the garment before asking for sizes
Agree the style, colour and intended decoration first. Give everyone the exact garment chart and ask them to compare an item they already wear using the stated measurement method. Do not combine sizes gathered for different fits without asking wearers to check again.
If your order includes tees, polos and hoodies, collect separate details for each. The fit and size guide explains why a familiar letter size is not enough on its own.
Create one order list
Copy these columns into your own spreadsheet. Use a member reference where a personal name is unnecessary, and only share information needed to prepare the order.
| Column | What to record |
|---|---|
| Member or role reference | A unique identifier for the wearer or group. |
| Garment and colour | The exact agreed style and colour, not just “shirt”. |
| Size and quantity | The chart-based size and number required. |
| Artwork version | The shared design or role-specific version. |
| Individual text | Exact spelling, capitalisation and punctuation, if requested. |
| Confirmed | Whether the wearer has checked their entry. |
Total the list by garment, colour, size and artwork version. Keep any spare garments on separate rows so they are included deliberately. Personalisation and available combinations still need to be checked for the quote.
Name the approval owners
Choose one person to maintain the roster, one to confirm artwork permission and one to give final order approval. The same person can hold several roles, but everyone should know who can approve what.
Gather comments before returning one response. A digital proof should be checked against the current roster for wording, names, year, layout and positions. It does not establish physical fit or fabric feel; see samples and digital proofs.
Control changes after the cutoff
Set an internal reply date and give each revision a clear version name. When a change arrives, update the master list and totals, then identify what changed. Avoid sending an isolated new size or name without the garment and wearer reference.
After final approval, ask whether a requested change is still possible before promising it to a member. A new request does not automatically replace the approved specification.
Plan delivery and distribution
State the explicit delivery country and region, the organiser's required arrival date and whether you are considering one delivery or several. Separate the event date from any time you need to sort and distribute garments. Delivery arrangements need checking for the actual order.
For future orders, keep the approved garment reference, artwork, colour, size totals and any individual text rules. Recheck availability and pricing each time. Do not store unnecessary member information with the shared handover file.
Group-order questions
Can I enquire before every size is confirmed?
Yes. Give an estimated quantity and explain what remains undecided. A preliminary brief and a final production-ready list serve different stages.
Where should I start?
Explore clothing for groups or compare garment options, then send your enquiry with the destination, artwork and current quantities.